PRIVACY
POLICY
Your privacy matters. This policy explains what information we collect, how we use it, and the rights you hold over your personal data.
We collect information you provide directly when you register, fill forms, or communicate with us: • Personal identification — name, email address, phone number, date of birth • Academic information — enrollment number, department, semester, academic records • Contact details — address, city, state, postal code • Payment information for fee transactions (processed via secure third-party providers) • Login credentials for student / faculty portal access We also automatically collect technical data when you visit — IP address, browser type, operating system, referring URLs, and pages visited.
We use collected information to: • Provide, maintain, and improve our educational services and website • Process admissions, registrations, and academic transactions • Send important notices, announcements, and academic communications • Respond to your comments, questions, and requests • Send administrative messages related to exams, results, and events • Monitor usage trends to improve user experience • Comply with legal obligations and institutional policies • Prevent fraudulent activity and ensure campus security
We do not sell, trade, or rent your personal information to third parties. We may share it only in the following circumstances: • With faculty, administrative staff, and departments for academic purposes • With government bodies or regulators as required by law — UGC, NAAC, etc. • With third-party service providers under strict confidentiality agreements • In response to lawful requests by public or law enforcement authorities • With your explicit written consent for any other purpose
We implement appropriate technical and organisational security measures: • SSL/TLS encryption for all data transmitted over the internet • Secure access controls and multi-factor authentication for portals • Regular security audits and vulnerability assessments • Restricted access to personal data on a need-to-know basis • Secure storage with regular encrypted backups No method of transmission or electronic storage is 100% secure. We strive to use commercially acceptable means but cannot guarantee absolute security.
Our website uses cookies and similar tracking technologies to enhance your browsing experience. These include essential session cookies, analytical cookies to understand visitor interactions, and preference cookies to remember your settings. You can control and manage cookies through your browser settings. Disabling cookies may affect certain website features. Please refer to our Cookie Policy for complete details.
You have the following rights regarding your personal information: • Access — request a copy of personal data we hold about you • Correction — request correction of inaccurate or incomplete information • Deletion — request erasure, subject to legal and institutional retention obligations • Objection — object to the processing of your personal data in certain circumstances • Data Portability — request transfer of your data in a machine-readable format To exercise any right, contact our Data Protection Officer at the address provided below.
We retain personal information only as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Academic records are retained in accordance with UGC guidelines and our institutional policies. Upon expiry of the retention period, personal data is securely deleted or anonymised.
We may update this Privacy Policy from time to time to reflect changes in our practices or for operational, legal, or regulatory reasons. We will notify you of significant changes by posting the new Privacy Policy on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, please contact: Data Protection Officer [College Name] [College Address], [City, State — Pin Code] Email: privacy@[college].edu.in Phone: +91-XXXXXXXXXX Office Hours: Monday – Friday · 10:00 AM – 5:00 PM
Questions about your data?
Reach out to our Data Protection Officer — we're here to help.